Jacksonville Public Library FOIA Policy
Jacksonville Public Library
Illinois Freedom of Information Act Policy
I. A brief description of our public body is as follows:
A. Our mission is to provide information resources to entertain, educate, enrich, and empower our patrons and our community.
B. The total amount of our operating budget for FY 2016 is: $756,405.
Funding sources include property and personal property replacement taxes, state and federal grants, fines, fees, and gifts.
C. The library is located at this address:
201 W. College Ave.
Jacksonville, IL 62650
D. We have the following number of persons employed:
1. Full-time 7
2. Part-time 8
E. The following organization exercises control over our policies: The Jacksonville Public Library Board of Trustees, which meets monthly on the second Monday of each month in the library’s conference room. Its members are Mary Fergurson, President; Craig Albers, Vice-President; Elizabeth Kennedy, Secretary; Kevin Eckhoff, Forrest Keaton, Robert Underbrink, Ted Roth, Noel Beard, and Katie Weeks.
F. We are required to be answerable for our operations to: the City Council of the City of Jacksonville; and the Illinois State Library, Springfield, Illinois, whose members are: the Secretary of State, who is the State Librarian; and the Director of the State Library and various other staff.
II. You may request the information and the records available to the public in the following manner:
A. Use request form available at the library or send a request via e-mail or standard mail.
B. Your request should be directed to one of the following individuals
Chris Ashmore or Kim Pohlman, library FOIA officers.
C. You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
D. To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
$.10 per page for employee copied records (first 50 copies are free)
$1.00 per page for certification of records
E. The library will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) days may be necessary to properly respond.
F. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
G. The place and times where records will be available are as follows:
9:00 a.m. to 5:00 p.m., Monday-Friday at the Jacksonville Public Library.
III. Certain types of information maintained by us are exempt from inspection or copying. However, the following types or categories of records are maintained under our control.
A. Monthly Financial Statements
B. Annual Receipts and Disbursements Reports
C. Annual Audits
D. Grant Files
E. Operating Budgets
F. Minutes of the Board of Library Trustees
G. Library Policies, including Materials Selection
H. Annual Reports to the Illinois State Library
I. Contracts and Bids